Email is an electronic system to send mail, message, documents. It is also digital evidence or a contract or proof of communication between two or more people. It works when the sender and receiver both have an email account. Email Account or Email Address is the way in which two computers/mobile users communicate with each other through the email servers. To send and receive an email, you need to have an email account. It’s similar to mobile numbers.
For example, to send a letter and documents to another person, you write the address on the letter and you also mention your own address and then post-office services deliver your letter/parcels to that address you have written.
Now, in this case, the own address of the sender is like a sender email account.
The destination is the address of the receiver is like a receiver email account.
And the post office is like an Email Server.
And the registry, quick mail or fast mail (the way to deliver the letter/parcels) is the SMTP/IMAP, POP3 are protocols.
Now you can say that email is the new version of sending a message and communicating through letters. It’s also an example of business innovation and creativity that was learned from existed mail system (post office).
Another way to explain an email account is that your email account is like your unique identity on the web as a human. Whatever applications and services you want to use on the Internet, you need an email account. An email account is not only used to communicate with another person, but it’s also the method to use the applications or services where registration is needed such as social media. To use almost all the important and popular services and applications you have to register yourself by using an email account such as if you want to use a website builder you need an email account to sign up, even to use the free version.
Does every Internet user need an email account?
No, it’s not important that you have an email account to use the internet. But to use various applications, services such as email then you need an email account.
Where email account is created?
According to the current scenario, you can create an email account through free email service providers such as Gmail (Owned/Provided by Google), Outlook (Owned an provided by Microsoft Inc.) You can also buy your own server and email services. And even you can also sell or provide these services to other people.
What is the difference between Free Email Account and Own Privately Owned Email Account?
Both free and paid email account related services work similarly. Email is technology. And you use this technology through email accounts and the internet.
In free email account such as Gmail, outlook, yahoo account. The use of services is free. You can send and receive, reply, forward, block, manage, delete, print and do many other things without any cost.
In your private email account, you buy a domain and email server or hosting. Even many domain name sellers give you a free email account. You can do the same things that you do in a free email or Gmail account.
In a free email account, you don’t have to pay. But in a private email account, you have to renew the plan.
Both are safe to use.
But in free mail or in Gmail account, you will get ads and promotional emails.
A free email account is good for personal use. But in business or when you’re running a business and company then it’s important that you create or use business email accounts for each team member. So that the data remains to you. For example, if the assistant manager leaves the company then you can assign the same email account to the new one.
Where Email Id is used?
Other than to send/receive an email. Email Id is used to register or create social media accounts such as on Facebook, Pinterest. Email ID is used to buy products and services on the websites. So that the service/product sellers know and identify that you’re human, you’re from a certain location, age and search terms and also to communicate with you till the delivery of the services and products.
But after the growth in mobile users worldwide, the mobile number is also another way to register yourself on various services. The messages system in mobile phones is similar to the email system of communication through the Internet.
Personal Uses of Email Account:
- You can send and receive emails.
- If you have Gmail account you can use Google Drive.
- IF you have an email account then you can sign up for many online courses and learning sources.
- If you have an email account you can sign up for social media websites such as facebook. (you can also signup through mobile number)
- If you have an email account you can use that to communicate with officials and get notification and important mails from banks, businesses, schools, colleges, and government departments. For example, when you fill-up the account opening form in the bank, there you will get the column to enter your email account. Once an account is active, you will get information about your transactions through emails. You will get various offers details from the banks in your email account.
Here you can learn about business use of Email Account: Uses of Email in Business Communication.
While one account is enough. But you can create two. One for business/official/professional use. And the other one for the public use such as to use in mobile, shopping sites, social media sites and apps.
Few common and important terms related to Email Account:
Create an Email Account: It means you can create an account on this website/application.
Sign Up using Gmail: It means the website or company wants to register on our website using your Gmail account.
Compose/Write: It means to write your message.
To: You need to enter the email id of that person, you’re want to send your message. You can send a single mail to multiple users.
Subject: What is the subject of the email – why you are sending it. Such as email notes.
Body: The main part of your message. Such as dear sir/madam.
Attachments: The files document, images you add along with this email to send.
Email is the most as a personal and professional communication channel on the internet. In that way, emails are used to connect, communicate and update customers.
There are thousands of businesses related to Email other than an email account such as Email Marketing. Email Marketing means when you get promotional emails from the companies, individuals to buy and contact them for solutions. It works both automatically personalized and also manual. And when you want to promote your business, product, and services in a personalized manner then the way you use is called email marketing.
Your email ID is customer data or contact number for companies. It’s like your phone numbers. Your IP address, location, age, device, browser, and many other things are noticed by computer and web analytics applications when you use the internet.
Not personal, just public information and it’s just to provide a personalized experience on the web.
Now I think you got the basic idea of Email and email system. I hope I have explained above things correctly and it will useful for you to understand the basics of Email Account.